614NOW

Office Coordinator

Job Summary

OFG is seeking an energetic OFFICE COORDINATOR to help organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, while ensuring high levels of organizational efficiency, communication, and safety.

Office Coordinator responsibilities include answering and screening calls, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative and business development support to our employees and executives.

Ultimately, the Office Coordinator should be able to ensure the smooth running of the studio and help to improve company procedures and day-to-day operations.

Responsibilities

Front Desk / Phone Calls / Scheduling / Mail / Maintenance / Supplies / Copies / Equipment / Bills / Errands / Shopping

  • Work directly with the President, Director of Operations & Development, Director of Technology, Creative Director, and other staff as needed.
  • Schedule meetings, calls, and appointments for studio staff and executives.
  • Organize the office by ordering stationery and general office equipment.
  • Maintain the office condition and arrange necessary repairs.
  • Partner with HR and Operations to update and maintain office policies as necessary.
  • Aid in the creation of marketing and business development materials.
  • Manage social media and regularly post about business / industry news, internal news and events, and project updates.
  • Taking detailed meeting minutes and ensuring proper distribution.
  • Organize office operations and procedures.
  • Provide general support to visitors.
  • Assist in the onboarding process for new hires.
  • Address employee’s queries regarding office management issues (e.g. stationery, hardware and travel arrangements).
  • Liaise with facility management vendors, including cleaning, catering and security services.
  • Coordinate in-house or off-site activities, like parties, celebrations and conferences.
  • Research and assist management on business development opportunities (e.g. gaining contacts, cold calling, etc.)

Requirements

  • Proven experience in an administrative, operations, HR, or business development position.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers).
  • Familiarity with email and scheduling tools, primarily G-Suite.
  • Excellent time management skills and ability to multi-task and prioritize work. Promptness and availability is a must.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • High School or Associates Degree; additional qualification as an Administrative Assistant or Secretary will be a plus.

 

Required education:

  • Associate

Required experience:

  • ma: 1 year
  • rese: 1 year
  • rece: 1 year
  • call c: 1 year
  • Coordinator: 1 year
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