Front Desk Administrative Assistant
Location: Innovation Center (Powell)
Reports to: Executive Assistant
Availability Requirements: Monday through Friday (30 hours) 7:45am – 2:30pm
Job Duties Include:
- Maintain filing system for old guest forms and sort & distribute US Mail and internal mail
- Research any Gift Cards sent to Innovation office from salons
- Weekly supply check for kitchens, bathrooms and office supply
- Place orders for all supplies as needed and verify quantity upon delivery (making sure to date all coffee supplies as it comes in)
- Maintain organization in Coffee & Marketing supply room
- Minimal travel as needed for supplies for Home Office or errands for Home Office
- Sort and forward faxes to Home Office.
- Track and distribute all magazine received
- Daily walk through to verify cleaning and bathroom checks for both floors on supplies
- Process and file redeemed Penzone Perks
- Monthly process all salon recaps
- Daily process all marketing and coffee orders to be delivered by courier
- Daily create Courier Check List with any additional tasks
- Daily cleanings of the conference rooms after every meeting
- Preparation for large conferences for beverages & food
- Provide support to marketing department as needed for promotional campaigns or general projects.
- Possible backup coverage for Guest Experience Center during high peaks.
- Min. of 2 years related administrative and customer service experience required.
- Knowledge of the following applications: Outlook, Excel and Word. (This person will use Excel quite frequently).
- Must be highly flexible with the ability to respond to multiple demands and deadlines.
- The ability to interact well with Team Members and function in a team environment, but also be able to work independently with little supervision if needed.
- Must have strong interpersonal skills and enjoy greeting people.
- Requires someone who loves our industry and enjoys a fashion forward approach.